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CICan Student Showcase: Guidelines and FAQ

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Guidelines

CICan members are invited to nominate their students or recent graduates to participate in the showcase, considering the following guidelines:

  1. Students or recent graduates can be from any academic discipline or post-secondary program.
  2. The student projects in the showcase should highlight:
    • a remarkable student experience or project; an innovative solution to an external partner’s problem, a community or campus improvement project which promoted reconciliation, accessibility or inclusion, a successful international volunteer experience.
    • how the project left the partner, community or campus better off than its original state.
    • the impact and future direction for the project. Impacts could include commercial impact; revenue generation; improved work or learning opportunities at institutions or for community or industry partners; improved policies or practices that result in social, environmental or economic development impacts; improved situations and accessibility for people from vulnerable groups; or broader benefits in the community/region in issues such as climate change or the social economy.
    • what the student gained from the project. What was the experience like? What were some challenges or frustrations? What new skills did they gain? What is the next step for the student in their career?
  3. Given the format of the activity, students should be prepared to present their project in a short pitch to exchange with as many participants as possible, with a focus on the results from this experience as explained above.
  4. There are no firm guidelines for the posters’ content, but they should touch on many of the points noted above.
  5. Technical requirements and logistic information for the table-top displays, posters and any demonstration material will be communicated after the selection process.
  6. CICan will consider geographic region and areas impacted by the projects and initiatives when reviewing the submitted proposals, to ensure a diverse and balanced representation as much as possible.
  7. Colleges and institutes submitting student nominations will be notified of the status of their submission no later than January 17th 2020. Please note: as the deadline was January 15th, the notification on the status of the submissions will be sent no later than January 17th 2020.
  8. CICan will cover the cost of the full-registration of students/new grads chosen to take part in the showcase.
  9. Students or their institutions are responsible for their own travel and associated costs, but CICan will contribute up to $500 to cover students’ travel and hotel fees, based on real expenses.

Frequently Asked Questions

Student Showcase

  1. How will the February 26th Showcase unfold?In order to prepare their displays, students will go to the National Arts Centre, Pacific room, between 1:30pm and 4pm on Wednesday, February 26th, to set up their table-top displays. They will have a table, and easel or tri-fold display board to put up their posters. Projects without big prototypes may be assigned to a high-top cocktail table. CICan staff will be on-site to give directives and assist the students.All participants at CICan On the Hill as well as all parliamentarians are invited to attend the Student Showcase between 5:00 p.m. and 8:00 p.m. on February 26th. That means that people will walk around the tables and visit the various students’ stations.Students should be able to summarize their project or initiative and present it in a short pitch to many participants, focusing on the storyline elements mentioned in the Student Showcase guidelines (displayed above): What was the initial problem? What challenges did the students face in developing the solution? What results did they reach? What impact does the project or initiative have on their campus, community or society at large? What did the students learn or gain from this experience? What would be the next steps for the project or initiative and for the students in their career?
  2. What should the poster include?The poster could include visual elements and should clearly mention the institution’s name, your partner(s) names (if any), students’ name and field of study, and funding sources for the project (if any). A catchy title designed to capture the attention of a wide audience is also always good. There are no firm guidelines for the posters’ content, but they should touch on many of the points noted in your Nomination Form.
  3. Can the students bring demonstration materials?Students can bring demonstration materials and/or a prototype.
  4. How big is the table/poster etc.?Each project will have a 6 ft X 2.5 ft table or a high-top cocktail table to showcase their materials. We will either have an easel or a tri-fold display board to attach your poster. Note that the number of easels is limited. The room is equipped with Wi-Fi network and only a few tables will have electrical outlets, so you must let us know ASAP if your display requires power.

Travel and Costs

  1. When should my student be in/leave Ottawa?For students outside of the Greater Ottawa Area, we recommend that they arrive by Monday, February 25 in the afternoon or evening at the latest, in case of missed flights/delays. This will also allow them time to rest before their presentation day. The student must be at the National Arts Centre, in the Pacific room, between 1:30pm and 4pm on February 26th to set up their display before the event starts at 5:00 p.mRegarding departure time, the event will end on February 27th at 3:00 p.m., so better leave a little time for the students to reach the airport since it will be close to rush hour.
  2. Since CICan is contributing up to $500 to real expenses for students, how do we proceed for reservation and other costs?Students or their institution are responsible for booking their own travel & accommodations. The costs are incurred by either the student or the institution. The students must keep their boarding passes along with all receipts (accommodation, taxis) and after the event, send the receipts along with an expense claim form to CICan for reimbursement. CICan will then issue the reimbursement. An expense claim form will be provided after the event.
  3. What are the guidelines regarding the costs?Since Students are registered for the full event, some of the meals will be provided (lunch on February 26, as well as breakfast and lunch on February 27). An indicator of the acceptable range of costs for the meals outside of the event can be the following: maximum allocated for Breakfast $17.00; Lunch $18.00; Dinner $45.00. Regarding flight/train costs, travel must be economy class. CICan will also reimburse gas and mileage for those wishing to drive to Ottawa.

Additional Questions

If you have any questions or concerns about the event, please do not hesitate to contact Julie Trohon at jtrohon@collegesinstitutes.ca or by telephone at 613-746-2222 ext. 3147.